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File Keepers is the largest privately held, company of its kind in Southern California. Founded in 1974, we are locally owned and managed to stay ahead of Southern California's ever-evolving business environment. We manage more than 13 million individually identified items for more than 1,200 organizations, 24 hours a day, 365 days a year. The largest law firms and government agencies in Southern California faithfully use our services each and everyday. We are large enough to handle the biggest accounts and personalized enough to service the smallest, and every file is just a phone call or email away.
Teletrac™ GPS in our vehicles for a more efficient delivery service.
Wireless communication for our drivers insures more effective communication during our deliveries and pickups.
O'Neil™ software upgrades take place regularly to keep pace with technology.
Employee training programs, which ensure the retention and development of qualified, employees. The average tenure of our employees is 8 years.
WebAcess is available for placing service requests online and for inventory tracking from your office.
State of the art high density record centers for efficient records storage and retrieval.
Secure Climate Controlled Storage and Tape Rotation services.
Certified Document Shredding (Bins/In-House and Offsite)
Imaging - electronic retrievals.
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ARMA - Association of Records Managers and Administrators (ARMA) ARMA International is a not-for-profit association serving more than 10,000 information management professionals in the United States, Canada, and over 30 other nations. ARMA International members include records and information managers, MIS and ADP professionals, imaging specialists, archivists, hospital administrators, legal administrators, librarians, and educators.
THE GREATER LOS ANGELES CHAPTER OF ARMA - International has approximately 300 members representing large and small businesses, government agencies and nonprofit organizations located in Southern California. Membership includes Records and Information Management professionals from many diverse industries including education, energy, entertainment, financial services, government, legal and manufacturing.
AIIM - Association for Information and Image Management (AIIM) Brings together the users and providers of document and information management technologies. These technology-based solutions include Document Management, I-Commerce, E-Business, CRM, Web Content Management, Knowledge Management, Workflow, and Imaging.
PRISM - PRISM International (Professional Records & Information Services Management) is the not-for-profit trade association for companies that provide their clients with protection, access, retention, storage and disposal of their vital information. Association members receive unmatched industry information, education and a global network from which to gain the tools necessary to provide the highest quality of service to their clients.
DOCUSOURCE - DocuSource offers customized hardware and software solutions to streamline business processes and improve record management. Formed in 1990, DocuSource is an award-winning workflow consultant and document management company. Our business professionals provide "Best of Class" end-to-end seamless integration of document management software and hardware solutions.
CONCIO - Concio's Document Management Xplorer (DMX) helps organizations efficiently manage the complete lifecycle of important business documents. DMX is a web-based software that provides an easy-to-use solution for managing documents through creation, review, approval, publication and retirement.
FILETRAIL -
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File Keepers uses Windows NT-based file servers with quad Intel Xenon processors and Raid 5 disk storage array systems. Our custom-designed software allows only authorized users to access accounts and track the specific needs of each client. We also use the latest in bar code technology to keep track of every item, at all times.
We can track your boxes or content in any of the following ways:
- customer code (account number)
- department and/or cost center number
- customer-assigned box number (up to 12 characters)
- customer-assigned box descriptions (3 lines of up to 40 characters each)
- customer-assigned content descriptions (individual file or policy listings - up to 99 lines of 40 characters each)
- receipt date
- destruction date
- bar code (container) number
- box type (size)
- media type
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File Keepers adheres to stringent industry standards. A member of PRISM, File Keepers consistently modifies its Document Security Process to ensure privacy and physical security and our compliance with federal regulations (i.e., Gramm-Leach-Bliley Act, Title V, Sarbanes-Oxley, HIPAA Act of 1996).
All employees receive pre-employment screenings, including drug testing and are bonded with an average tenure of eight years. All staff participates in ongoing training and safety programs.
Our facilities are secure, state-of-the-art record centers with industry and regulatory mandated fire suppression systems, and seismically designed shelving and intrusion alarms. Strict ID badge/security access procedures are in place.
Our secure fleet of vehicles are equipped with GPS tracking for remote monitoring and all drivers use load validation scanners and printers, and participate with management in frequent audits of security procedures.
In today's business climate, a large responsibility rests on FILE KEEPERS' shoulders. 'Privacy', 'Security' and 'Confidentiality' have become key issues within our industry and are vital to FILE KEEPERS' business operation.
With the strict regulations brought forward through the Health Insurance Portability and Accountability Act of 1996 (HIPAA), the Gramm-Leach-Bliley Act of 1999, the Sarbanes-Oxley Act of 2002 (Enron Act), and the Federal Financial Institutions Examination Council (FFIEC) many businesses are turning to FILE KEEPERS to ensure the safety, security, privacy and confidentiality of their records.
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This notice applies to all information collected by or submitted to File Keepers via telephone, email, or our website. This includes, but is not limited to: your name, your company name, your address, your telephone number, and your email address.
We use all information received to communicate with you about our services, products, and promotions. Information is also gathered to maintain premium services at cost-effective prices to File Keepers' clients. We do not share information or email addresses with anyone outside File Keepers unless it is necessary to complete your requests or we have your prior verbal or written consent.
Register your email address with File Keepers' e-Invoice service to receive your monthly invoice electronically, thereby reducing paper and postage costs. In the long run, this not only saves you money, but also protects the Earth and its precious resources.
Please contact billing@filekeepers.com to sign up.
Lastly, we never use or share your personal information for other purposes than those described above.
In order to prevent unauthorized access and use of information collected, and to preserve the integrity of the data collected, File Keepers has procedures and protocol in place to protect and secure all information collected by or submitted to File Keepers via telephone, email, or our website.
If You Need To Contact Us:
In the event you have questions or concerns about our privacy policy or procedures, please feel free to call us at (323) 728-3133, send us an email at orderdesk@filekeepers.com, or send a letter to:
File Keepers, LLC.
Attention: Customer Relations/Privacy
6277 East Slauson Avenue,
Los Angeles, CA 90040-3011
A representative will respond to you as soon as possible.
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File Keepers maintains several centrally located Record Centers, with a dedicated fleet of delivery vehicles serving all of Los Angeles, Orange, and Ventura Counties. We provide secure and confidential pick up, archival, retrieval, delivery, and certified destruction/recycling services at competitive prices. We also offer a complete line of high-quality storage containers and archive management supplies for any document or medium.
File Keepers is dedicated to providing secure, confidential, custom-designed and professional services at competitive prices. Impeccable appearance standards, both within our Record Centers and out on the road set the standard for company-wide excellence. Our fleet of vehicles is professionally maintained, inspected by our drivers on a daily basis and subject to weekly approval by management. Detailed inspection logs and maintenance histories are maintained to ensure the highest levels of safety and security. Our uniformed delivery personnel carry photo identification badges for added security and piece of mind. We make information management our business - so you can manage yours.
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Association of Records Managers and Administrators (ARMA) ARMA International is a not-for-profit association serving more than 10,000 information management professionals in the United States, Canada, and over 30 other nations. ARMA International members include records and information managers, MIS and ADP professionals, imaging specialists, archivists, hospital administrators, legal administrators, librarians, and educators. |
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Association for Information and Image Management (AIIM) Brings together the users and providers of document and information management technologies. These technology-based solutions include Document Management, I-Commerce, E-Business, CRM, Web Content Management, Knowledge Management, Workflow, and Imaging. |
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DocuSource offers customized hardware and software solutions to streamline business processes and improve record management. Formed in 1990, DocuSource is an award-winning workflow consultant and document management company. Our business professionals provide "Best of Class" end-to-end seamless integration of document management software and hardware solutions. |
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FileTrail is a leading provider of file tracking and records management solutions to help their clients gain control of hardcopy and electronic records. |
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THE GREATER LOS ANGELES CHAPTER OF ARMA International has approximately 300 members representing large and small businesses, government agencies and nonprofit organizations located in Southern California. Membership includes Records and Information Management professionals from many diverse industries including education, energy, entertainment, financial services, government, legal and manufacturing. |
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PRISM International (Professional Records & Information Services Management) is the not-for-profit trade association for companies that provide their clients with protection, access, retention, storage and disposal of their vital information. Association members receive unmatched industry information, education and a global network from which to gain the tools necessary to provide the highest quality of service to their clients. |
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Concio's Document Management Xplorer (DMX) helps organizations efficiently manage the complete lifecycle of important business documents. DMX is a web-based software that provides an easy-to-use solution for managing documents through creation, review, approval, publication and retirement. |
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